The following instructions concern all applications for the legalization of documents of Nigerian or other West African origin, such as marriage certificates, birth certificates and bachelorhood/spinsterhood certificates. From 1 June 2015 the legalization done by other Nordic countries in the region are not accepted by the Finnish authorities anymore.
The Embassy of Finland can only legalize original documents which have first been legalized by the Ministry of Foreign Affairs of the country of origin of the document.
A request for legalization of a document should be sent via e-mail to: firstname.lastname@example.org.
Please include the following information in your e-mail:
a) Scanned copies of the bio data page of the passports of all concerned parties (husband & wife in case of marriage certificate, children & parents in case of birth certificate and fiancé & fiancée in case of spinsterhood/bachelorhood certificate)
b) Scanned copy of residence permit in Finland, if applicable
c) Scanned copies of both sides of the original document(s), which is/are to be legalized. The originals must first be legalized at the Foreign Ministry of the originating country. The signature and seal of the authorized officer at the Ministry of Foreign Affairs in the country of origin of the document must be clearly visible. Note that photocopies of the original documents will not be accepted for legalization.
d) Return address in Finland (postage fee 10.50 €). The documents can be sent to an address overseas by DHL or other safe courier company (fees paid by the customer).
e) A covering letter stating the purpose of the required legalization of the document(s)
When the Embassy of Finland has approved the document(s) for legalization, further instructions regarding the process, sending of the original document(s) and payment instructions will be sent via e-mail to the customer. NOTE: Original documents should not be sent to the Embassy and fees should not be paid until the payment instructions have been sent by the Embassy.
Legalizing a document is a twofold process:
After the legalization fee is paid, the Embassy will send an email instructing the customer to send the original papers to VFS Global.
1) VFS Global investigates and verifies the origin of the document. VFS Global charges the customer a fee for the verification of a document. Please see the instructions and the tariff on the website: http://www.vfsverification.com/finland/nigeria/. The customer is liable for all verification charges.
NB: The work of VFS Global is independent, and the Embassy of Finland cannot interfere in the verification process or the fees charged.
2) The Embassy of Finland legalizes the document(s) that VFS Global has verified and delivered to the Embassy. The Embassy of Finland then returns the legalized document(s) to the customer.
All documents to be legalized by the Embassy of Finland must first be verified by VFS Global.
The Embassy of Finland charges 30 € for the legalization of each document + 10.50 € postage fee.
The legalization is free of charge at the Embassy of Finland in cases where the legalized document is being sent directly to a magistrate in Finland for registration purposes. The fee is then only 10.50 € for return postage. However, the charges for verification by VFS Global still apply. NOTE: When the documents are legalized for the purpose of residence permit application the 30 € fee applies.
The legalization fee will paid to the Embassy's bank account following these instructions. It is important to fill in the banks information correctly. Inadequate reference numbers will slow the process down. Please note that all banks may not forward payments to Nigeria.
Embassy of Finland
Standard Chartered Bank Nigeria Limited
Plot 374, Adetokunbo Ademola Crescent, Wuse II, FCT, Abuja, Nigeria
+234 (9) 461 2665
NGN- account: 0001449729 Naira-payments
EUR-account: 0001449736 Euro-payments
Message for receiver:
Legalization fee, name of the customer (Nigeria/or country of origin of the document)
(Name of the customer refers to the person whose documents are being legalized not to the payer).